14 important steps to improve virtual incorporation procedures

With remote work becoming the norm, managers need to restructure their incorporation procedures so that new employees adapt to the virtual landscape. Walking a new employee through the company and their new position within it is a little different when done virtually compared to the in-person incorporation to which everyone was accustomed. With some custom customization and extra attention to detail, the process can be done virtually.

To ensure that new employees feel welcome in the organization and understand the aspects and positions of their position, as well as the values ​​and culture of the company, it is necessary to establish the process of virtual incorporation. Then, 14 Forbes Business Council members discuss the important steps managers can take to improve their organization’s virtual incorporation procedures.

1. Think of yourself as a new team member

He walks and thinks like a new member of the team. What would you like to know and learn the first day, week and month? Throw away the old checklist of incorporation, as meeting people requires virtually more than one brand in the box, especially with new technology and virtual processes. Ask them what they expect, and then adapt them to them, making sure they feel welcome and have the support they need. – Joanna Swash, Moneypenny

2. Keep in touch every step of the way

Keep in touch with the candidate every step of the way and make sure there is a strong feeling of “coming home” once the candidate joins. team member. Ensure empathy, proactive communication, and multiple virtual encounters to introduce the new assembler to internal teams. – Saurabh Goenka, MindMap Digital


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3. Study the analysis of past incorporation

The study of past incorporation analysis could point to exactly what is missing or needs to be improved in these procedures. Take a look at the deadlines so that a newcomer adapts to the work environment and understands all the processes. A long process can mean that there are not enough resources for them to understand exactly what is going on in the organization. – Radu Magdin, Smartlink Communications

4. Assign experienced employees as mentors

Assign employees who can provide excellent job knowledge of the company and who are able to lead by example. It would be the virtual equivalent of meeting a compatible partner for a coffee during the first few weeks, being willing and available for questions and progressive visits. This improves incorporation, as well as benefiting new contractors, mentors and companies in general. – Hao Lam, Best in Class Education Center

5. Create an interactive and inspiring experience

Forget PowerPoint! Adults don’t learn by listening to someone walk by a deck. It is better to present a concept, discuss it and practice it. Incorporation should be an interactive and inspiring experience for employees. Too often, new employees have remorse after joining a company because the incorporation was very poor. There are many applications to take advantage of to make your incorporation more impactful. – Emilia D’Anzica, Growth molecules

6. Explain things with video instructions

Video instructions can be very useful if you better explain how to navigate your virtual environment. One way to do this is with a welcome video. A peer system is also an effective tool, combining new contracts with experienced employees who spend more time on board and know where things are and what processes need to be completed first. – Ritesh Dalal, intellectual

7. Use virtual collaboration technology

The use of virtual collaboration technology, such as Spatial, which integrates with platforms known as Microsoft Teams, will reduce the distance between in-person and virtual incorporation. We use RV as a way to replicate our office environment, give new beginnings to virtual tours, present documentation in a new way, and complete presentations in an immersive environment. – Paul Prior, GRY. MTTR.

8. Encourage integration and communication

When they are virtually incorporated into employees, the key is personalization and participation. Incorporation shows the lived values ​​of an organization, introduces its culture, and creates the foundation for peer relationships. The most impactful things a manager can do are intentionally encourage integration with individual team members, have empathy in the learning curve, and promote consistent open communication. – Cybele Negris, Webnames.ca Inc.

9. Create an inclusive business manual

The best way to get started is to create a business handbook that describes the mission and vision, goals, and values ​​of your business. Describe how you work, when you work, and everything else an employee should know before deciding to even interview you. – Dimitri Akhrin, CRMDialer

10. Authorize your team to contribute

Empower the entire team to contribute to the incorporation process, from the CEO to all levels of your company. This will give new employees visibility into your purpose, mission, vision, and the great people in your company in order to foster collaboration and strong relationships. Also, look for suggestions on what can be improved from new hires to elevate experience in the future. – Andreea Vanacker, SPARKX5

11. Deficiencies in the shoulder and promotes strengths

Not all employees are tech experts. Being aware of people’s shortcomings makes it a greased machine. Help the team as a whole achieve goals online by taking on the shortcomings of people and promoting the strengths of others. Bring employees with internet knowledge to the forefront of marketing. – Shakeel Ahmed, Atlas Surgical Group

12. Incorporate virtual reality experiences

The use of virtual reality experiences as part of the incorporation process, especially for new hires who are remote workers, allows for better connections to be built. In addition, providing opportunities for multiple interactive sessions on introductory topics and with multiple colleagues also helps new hires gain perspective and better understand the company culture. – Sindhu Kutty, Kuroshio Consulting

13. Make incorporation active and participatory

Don’t let the embedding process go through email and reading. Make incorporation active and participatory. Even virtual, the use of video (rather than just emails or phone calls) to incorporate new employees and steer them toward the company’s culture, benefits, and systems is important to getting people to acclimatize quickly. – James Langabeer, Yellowstone Consulting, LLC

14. Make sure expectations are clear

Make sure the expectations of the incorporation process are clearly set. We encourage all new specialists to suggest improvements for each chapter of the incorporation education program. It is even welcome if the specialist makes improvements based on the suggestions themselves. – Sergej Derzap, Amasty

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